Shipping Coordinator - Horsham

Chess Dynamics is an innovative engineering company who design and manufacture electro-optical surveillance, tracking and fire control systems for defence leaders around the world. This exciting, agile company is a small, medium enterprise with over 200 employees across three UK sites.

 

Key Responsibilities

• Reporting to the International Trade & Compliance Manager
• Organise domestic and international movements using sea, air and/or road freight
• Responsible for managing the full import process for a shipment, from start to finish
• Liaise with oversea offices, partners and agents via phone and email
• Approving and checking freight companies’ invoices against export and import log
• Ensuring that the relevant paperwork is prepared in a timely way for customs clearance and for dealing with the daily shipping schedules
• Ensure all shipments are carried out in full compliance with local/international regulations, such as Export BIS licenses
• Provide administration support to the Export team, including filing, preparing documents, answer the phone etc
• Assist in creating document templates to improve efficiency
• Arrange deliveries online, completing delivery notes and associated paperwork
• Update files and the in-house MRP system with the required documentation
• Adhere to the company's procedures, policies and goals
• Ensure at all times that health and safety regulations and guidelines are followed
• Ensure that all procedures are followed as specified in the Quality Manual
• Ensure that all documentation related to your work is kept accurate and up to date in accordance with BS EN9001
• Work in a conscientious and safe manner at all times, with due consideration of other personnel
• Provide any further general support to the team as required
• Answer all telephones and e-mails as and when necessary in a polite and courteous manner

 

The successful applicant 

•  2-3 years of previous experience working in shipping or logistics and working understanding of imports and exports procedures
• Possess exceptional administration and organisational skills with excellent attention to detail at all times.
• Clearly demonstrate Chess’s values of Teamwork, Integrity, Courage and Excellence at all times and be seen as a role model to your client groups and team.
• Be highly organised with strong literacy and numeracy skills.
• Be self-motivated to drive for results.
• Have the ability to work under pressure with a ‘right first time’ approach to all tasks in order to provide a First-Class Service to internal/external stakeholders.
• Have a proven ability to build relationships and communicate with people at all levels both internally and externally to the business.
• Be able to adapt seamlessly to changing priorities.
• Be a great team player with excellent communication (written & verbal) and inter-personal skills.
• Demonstrates a strong desire to learn and develop personally.
• Be resilient with the ability to work on own initiative and execute on key deliverables.

 

Interested in pursuing a career with us?  Our benefits listed below:

Work life balance:

• 37.5 hour week
• Hybrid / flexible working arrangements
• Lunchtime finishes on a Friday
• 28 days annual leave - in addition to bank holidays

 

Family & Wellbeing Standard Benefits – All employees:

• Group pension plan – up to 4% matched employer contributions
• Income protection scheme and employee assistance programme
• Employee Help@Hand service gives you and your family access to 4 key services including remote GP service, second opinion, mental health pathway service and physiotherapy consultations
• Life assurance policy, including bereavement counselling and probate helpline
• Company shares incentive plan and save as you earn scheme
• Group electric vehicle salary sacrifice scheme
• Wellbeing initiatives, including access to Aviva wellbeing app and the addition of mental health support for all employees. Plus, regular activities across our sites to support and promote wellbeing
• Regular sports and social activities

• Reward platform (high street discounts, employee benefits, health, and wellbeing offerings).

• Recruitment recommendation bonus
• Excellent learning & development opportunities
• Great working environment with free, onsite car parking across all our locations

 

Please click here to apply now.